Privacy Policy.
A current-practice privacy policy for POLAR CIRCUIT LLC, written around the site's low-tracking public website and project inquiry workflow.
Overview
POLAR CIRCUIT LLC ("Polar Circuit," "we," "us," or "our") operates polarcircuit.com and provides web development, technical SEO, performance engineering, CMS, and ongoing site-care services.
This Privacy Policy explains what personal information we collect, how we use it, who we share it with, how long we keep it, and how you can exercise privacy rights. It applies to visitors to this website and to people who contact us about our services.
The short version: this website is intentionally low-tracking. It does not currently use advertising pixels, analytics cookies, account registration, payment forms, chat widgets, or server-side contact form storage.
Information we collect
Information you provide directly
If you email us, call us, or use the contact page, we may receive your name, email address, phone number, company or project name, budget range, timeline, existing website URL, selected services, and the free-text project details you choose to send.
We use this information to review the inquiry, respond to you, prepare proposals, schedule calls, and maintain ordinary business records.
Information collected automatically
Like most websites, our hosting, DNS, CDN, or security providers may process limited technical data such as IP address, user agent, requested URL, referrer, timestamp, and basic security events. We use this information to deliver the site, prevent abuse, debug errors, and maintain security.
Information we do not collect on this website
- No account passwords or user profiles.
- No payment card numbers or checkout data.
- No file uploads.
- No advertising identifiers, retargeting pixels, or cross-site behavioral tracking.
- No Google Analytics, Meta Pixel, Google Tag Manager, Hotjar, or similar tracking scripts currently installed.
How we use information
We use personal information only for specific business purposes:
| Purpose | Examples | GDPR legal basis |
|---|---|---|
| Responding to inquiries | Reading and replying to project briefs, calls, and emails. | Legitimate interests; pre-contract steps at your request. |
| Providing services | Planning, building, maintaining, and reporting on client work. | Contractual necessity; legitimate interests. |
| Security and abuse prevention | Reviewing technical logs, blocking malicious traffic, debugging errors. | Legitimate interests; legal obligation where applicable. |
| Business administration | Invoicing, accounting, recordkeeping, and legal compliance. | Contractual necessity; legal obligation; legitimate interests. |
| Optional updates | Sending service updates or requested follow-up communications. | Consent where required; legitimate interests for existing business contacts. |
We do not use website inquiry data to train AI models, build advertising profiles, or sell lead lists.
Retention
We keep information only as long as reasonably needed for the purpose collected, unless a longer period is required by law, tax rules, accounting obligations, dispute resolution, or contract administration.
| Data type | Typical retention | Reason |
|---|---|---|
| Unaccepted sales inquiries | Up to 24 months | Follow-up, forecasting, and avoiding duplicate intake. |
| Email correspondence | Up to 7 years where business-relevant | Business records, legal defense, and accounting support. |
| Client project records | Engagement duration plus up to 7 years | Contract performance, taxes, audit, and support history. |
| Technical server or security logs | Typically 7 to 90 days, depending on provider settings | Security, debugging, and abuse prevention. |
| Accounting and tax records | As required by law, commonly 7 years | Tax, accounting, and audit requirements. |
Your privacy rights
Where privacy laws apply, you may have rights to access, correct, delete, restrict, object to, or receive a portable copy of personal information we hold about you. You may also withdraw consent where processing is based on consent.
To make a request, email signal@polarcircuit.com, call +1 (571) 583-5393, or write to the address below. We may need to verify your identity before acting on a request.
California, Colorado, Connecticut, Utah, Virginia, and other U.S. state residents may have additional rights under state privacy laws, including rights to know, delete, correct, and opt out of certain uses. We do not sell or share personal information for cross-context behavioral advertising, but we still provide a Privacy Choices page for rights requests.
EEA and UK residents may also lodge a complaint with their local data protection authority.
International transfers
POLAR CIRCUIT LLC is based in the United States. If you contact us from outside the United States, your information may be transferred to, stored in, or accessed from the United States and other countries where our service providers operate.
When required, we use appropriate safeguards such as Data Processing Agreements, Standard Contractual Clauses, vendor due diligence, and contract terms designed to protect personal information transferred internationally.
Security
We use reasonable technical and organizational safeguards appropriate for a small B2B web studio, including HTTPS/TLS in transit, access controls, least-privilege practices, MFA where supported, vendor review, source-control history, and incident-response procedures.
No website or email system is perfectly secure. If you believe information related to POLAR CIRCUIT LLC has been exposed or mishandled, contact us immediately at signal@polarcircuit.com. More detail is available on our Trust & Security page.
Children
This website and our services are intended for businesses and adults. They are not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided us personal information, contact us and we will delete it where required.
Changes to this policy
We may update this Privacy Policy when our website, vendors, services, or legal obligations change. The updated version will be posted on this page with a new "Last updated" date. Material changes may also be communicated directly to affected clients where appropriate.
Contact
Questions, privacy requests, and legal notices about this Privacy Policy can be sent to:
POLAR CIRCUIT LLC
610 Marion St
Sheridan, WY 82801
USA
signal@polarcircuit.com
+1 (571) 583-5393